Volume II · Product
A professional platform for funding calls. On TYPO3. Open Source.
A grant portal — not an application form. With your own brand, your own domain, your own workflows. Several programmes in parallel on one platform. Hosted by us or run by you.
IWhat Grantifex is
A grant portal. Not an application form.
With Grantifex, an organisation sets up its own grant portal — under its own brand, its own domain, in its own language, with its own workflows. Several funding programmes run in parallel on one platform, each with its own configuration. Applications are submitted, reviewed, decided and paid out. Content, form and procedure are freely configurable.
Because the system runs on TYPO3, FAQ sections, about pages, press sections, a blog and multilingual content pages come included out of the box. The grants extension turns it into an awarding system.
Grantifex delivers the whole portal — not just the form. That is the difference.
IIThe application lifecycle
From call to award letter — one smoothly running path.
Six stations. Each with a clear actor, a clear task, a clear outcome.
Call
Create the programme, build the form, set deadlines, choose languages, publish the portal page.
FunderSubmission
Submit the application online — including as a team, with shared access and traceable versions.
ApplicantsReview
Weighted criteria, blind review, conflict-of-interest detection. Scores are recorded, not guessed.
ReviewersDecision
Ranking, clusters, bulk actions. A foundation chooses — based on clean data.
Awarding bodyAward
The award letter as DOCX in the foundation's letterhead — via a template per programme. Dispatch with merge fields.
FunderPost-Award
Payout, proof of funds use, narrative report. In development — available when production-ready.
Funder · GranteesIIIApplication forms
21 field types, 19 validators. Conditional logic. Repeatable groups.
Application forms are the heart of the system. We build them as precisely as the funding programme demands — not as generically as a kit allows.
IVReview & Evaluation
Weighted criteria. Blind review. Conflict-of-interest detection.
Reviewers see either the full application or an anonymised version — depending on the programme setting. Scores follow a template, not a gut feeling.
Scoring templates
Define once per programme, then every reviewer uses the same scale. Weightings visible, calculation automatic.
Blind & open review
Per call you decide what reviewers see: full application or anonymised. Double-blind is possible too.
Conflict-of-interest detection
Matches between applicants and reviewers — organisation, co-authorship, geographic proximity — are flagged before anyone is assigned.
Ranking · Cluster · Bulk
Dashboard sorts by score, groups by topic, lets you set 30 applications to recommended for funding at once. Manageable even for large programmes.
VRoles & permissions
Four editor roles. Permissions down to section level.
Applicants can share their application with others — as Owner, Editor, Viewer or Contributor. They decide themselves who may do what.
Practical example: the PhD candidate types the application (owner), the professor sees everything (viewer), the partner only edits the budget section (contributor).
VIMultilingual — native
Language is a platform feature. Not translated as an afterthought.
Applicants and reviewers choose their language. Forms can be published in several languages at once. Content, award letters, e-mails — everything multilingual.
What TYPO3 knows as a language can be activated — any time, no extra fee. Italian, Dutch, Polish, Czech, Turkish or Swedish on request.
VIIMulti-site & own domain
One central grant portal. Optional sub-sites for individual calls.
One funder. Multiple appearances.
The main portal brings together all of the foundation's running programmes — with content pages, FAQ and blog. For a single, prominent special programme, a dedicated sub-site can be published under its own domain — on the same platform, with the same data.
Your grant portal runs at funding.your-foundation.org — a single special programme optionally at special-call.your-foundation.org.
VIIIPublic Proposals & Voting
When funding should be discussed in public.
Not relevant for every programme — but central for some. Make proposal drafts publicly visible, let the community vote, run pre-surveys.
Public drafts
Proposal drafts visible to the public — full or redacted.
Community voting
Time-controlled, with protection against multiple votes.
Survey mode
Pre-surveys before the actual call — measure interest before the programme opens.
Pre-screening
Eligibility check before the application — unsuitable submissions are filtered out early.
IXExport, letters, e-mails
What comes out at the end — and in what form.
Award letters come in your foundation's letterhead. E-mails with merge fields. Exports in every format your administration demands.
Export formats
One Word template per program — award letters in your foundation's letterhead, with logo, address, case number, signatories.
Eleven e-mail templates · with merge fields
XRoadmap — what comes
What is not yet available. Honestly labelled.
We do not promise dates. We release when production-ready. This is what we are working on.
XIExtensibility
Grantifex runs on TYPO3. Extension is possible — and welcome.
TYPO3 is one of the most mature open-source CMSes in Europe. From that follows a broad base of extensions, an active community and an established market for development. If you need a special award letter, an unusual workflow or a connection to your own accounting, you can have it built — or build it yourself.
What we develop for one customer on contract, we afterwards give to all Grantifex instances. That is how the platform grows — not through versioning, but through contributions.
Your own test instance in your subdomain.
No sales calls. Two weeks, a realistic example call, time to try it in peace.